30 Day Collection Letter
[DATE]
ADDRESSEE
1234 Main Street
City, ST 12345
Dear Mrs. [Client's Name],
Just a friendly reminder that you have 1 overdue invoice, with an overdue balance of [$AMOUNT] for a professional cleaning that was conducted on [DATE]. The overdue balance is now 30 days past due.
If you have any questions about the amount you owe, please give us a call and we'll be happy to discuss it. If you've already sent your payment, please disregard this reminder.
Payment can be remitted to [YOUR COMPANY'S ADDRESS] or you can call our office and provide credit card information.
We appreciate your business, and we look forward to hearing from you shortly.
Sincerely,
[YOUR NAME]
[YOUR COMPANY NAME]
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60 Day Collection Letter
[DATE]
ADDRESSEE
1234 Main Street
City, ST 12345
Dear Mrs. [Client's Name],
Although we have contacted you about the outstanding balance on your account, we still have not heard from you. You have an outstanding balance of [$AMOUNT]. The following invoices are overdue:
Invoice Number: [INVOICE NUMBER]
Invoice Date: [INVOICE DATE]
Due Date: [DUE DATE]
Invoice Amount: [AMOUNT]
Balance: [BALANCE]
If you have already sent payment in full, we ask that you call and let us know. Otherwise, please call me to discuss what you plan to do to settle your account.
Thank you for your prompt attention to this matter.
Sincerely,
[YOUR NAME]
[YOUR COMPANY NAME]
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Final Collection Letter
[DATE]
ADDRESSEE
1234 Main Street
City, ST 12345
Dear Mrs. [Client's Name],
The following invoice is long overdue:
Invoice Number: [INVOICE NUMBER]
Invoice Date: [INVOICE DATE]
Due Date: [DUE DATE]
Invoice Amount: [AMOUNT]
Balance: [BALANCE]
Please contact us immediately regarding this situation.
Unless we hear from you in seven days, we will turn your account over to our collection agency. Obviously, this would have a detrimental effect on your credit rating.
We must hear from you soon or be forced to take action. Please send your payment in full or call us to discuss the matter.
Sincerely,
[YOUR NAME]
[YOUR COMPANY NAME]
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