[DATE]
ADDRESSEE
1234 Main Street
City, ST 12345
Dear Mrs. [Client's Name],
Your recent payment, check number Dear Mrs. [CHECK NUMBER], has been returned for Dear Mrs. [REASON, (non-sufficient funds, account closed, etc.)]. To keep your account with us in good standing, we ask that you send a money order or cashier's check for the amount due or give us a call to pay by credit card within 10 days. The service charge for the returned check is Dear Mrs. [AMOUNT].
If the returned check is due to a bank error, please contact us with verification from the bank. In the case of a bank error, we do let customers simply send a replacement check; however there is still a Dear Mrs. [AMOUNT] returned check charge.
Please handle this matter promptly, as a delay may affect your account with us. If you have questions about this letter, please feel free to contact me.
Sincerely,
[YOUR NAME]
[YOUR COMPANY NAME]
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